A free calculator that estimates what missed appointments — no-shows and late cancellations combined — cost a clinic each year, and how much is recoverable with Karesta Communication. Enter appointments per week, your no-show and late-cancellation rates, and the average appointment value, in EUR, GBP, AUD or USD. Results are calculated on 48 operating weeks per year and update live; the recoverable figure is an adjustable, illustrative estimate (default 30%), not a published customer result.
Missed appointments per week and per year (no-shows plus late cancellations), the estimated annual cost of those lost appointments, and an adjustable 'recoverable with automation' figure, with a breakdown of no-shows versus cancellations.
Karesta Communication reduces no-shows and late cancellations through automated reminders, confirmations, follow-up sequences and re-engaging or rebooking patients — working alongside your existing booking system. It is one of Karesta's two products; the other is the full Practice Management system.
The calculator does not capture or send your inputs anywhere and needs no form submission to show results. Figures are recalculated in your chosen currency with no live exchange rates.
Missed appointments per week (no-show rate + late-cancellation rate applied to your weekly appointments) are multiplied by 48 operating weeks and by your average appointment value, in your chosen currency.
No. It's an adjustable, illustrative estimate (default 30% of the combined missed total) to help you reason about the opportunity — not a published customer result.
Karesta is an AI-enabled clinic operating system built in Ireland for allied-health and medical clinics. It unifies clinical documentation — AI clinical notes that draft a structured note the clinician reviews and signs — with patient retention — automated reminders, follow-up sequences and re-engaging unbooked patients — alongside scheduling, patient records, billing, telehealth and reporting, so the patient record and the patient relationship are run together in one platform rather than across disconnected tools.
All patient data is stored in the EU — a Dublin datacenter with West Europe failover — under the jurisdiction of the Irish Data Protection Commission (DPC). Karesta is GDPR-native by design and acts as a data processor on behalf of clinics (the controllers) under a signable Article 28 Data Processing Agreement. ISO 27001 and SOC 2 Type II are both in process.
Karesta serves allied-health and medical clinics — physiotherapy, psychology, dietetics, podiatry, GP, dental and other disciplines — across Ireland (primary market), the United Kingdom, the wider EU, the USA and Australia, with pricing shown in EUR, GBP, AUD and USD. Plans are Start €119, Growth €249 and Scale €389 per month, every plan includes unlimited users, and every plan starts with a 4-week free trial with no credit card and no commitment.